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Organization Administrator User Guide for Auto-Rostering Districts

Review the Organization Administrator Auto-Rostering User Guide for steps on how to get prepared for the new school year.

Direct Login and Auto-Rostering

Single Sign-On (SSO) and Auto-Rostering

This article applies to Auto-Rostering districts. Auto-Rostering means that account creation, class setup, and roster management are automated through a process handled by your district.

Direct Login means that teachers, students, and administrators log in at my.mheducation.com.

Single Sign-On applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access McGraw Hill digital programs.

Not sure which Access Service your district uses? View the Access Service Descriptions article to learn more about the four Access Services that we support.

 

Organization Administrators manage the implementation of McGraw Hill digital programs for their school(s) or district. They have access to user and class management tools, product licenses, and usage data. They are also responsible for setting up access for other administrators and teachers in their school or district.

This user guide is for Organization Administrators in Auto-Rostering districts. If you are unsure of your district’s Access Service, read the Access Service Descriptions article for more information.

 

Article Contents

New School Year

Administrator Types

Initial Organization Administrator

Obtain an Administrator Account

Log in to Administrator Account

Administrator Tasks

Next Steps

Teacher Resources

Additional Help

 

New for the 2026-27 School Year!

  • For districts that use Pearson Review of Progress & Learning (PRoPL), administrators will soon have access to PRoPL reports within the Administrator Dashboard. More information about these reports will be available around the end of August.
  • Teachers will be able to share assessments with Curriculum Administrators that they've created. This option will be available for all programs that use the McGraw Hill Assessments platform. More information will be available soon!
  • A new look for Access Manager is on the way! Instead of being directed to the outside site when Access Manager is accessed from the administrator tools, administrators will be able to access everything they need from within the same site page.

 

Administrator Types

Three administrator types are available, each granting access to a distinct set of tools. A single user account can hold one or more administrator roles simultaneously. For instance, an administrator who needs to view usage data and manage assessments can be assigned both the Reporting and Curriculum roles. Administrator accounts can be associated with an entire district or with individual schools.

When adding new administrators to your organization, make sure to assign the appropriate role type(s) to their accounts to ensure they have access to the correct administrator tools. For existing administrator accounts, additional role types can be enabled at any time.

  • Organization Administrator – Organization Administrators oversee access management for teachers, students, and other administrators across their affiliated organizations. Their responsibilities also include managing class rosters, products, and associated licenses.
    • The majority of the roster data is managed by Access Manager for Auto-Rostering districts. Although, users, classes, and rostering students that are not included in the roster data are managed manually using our administrator tools. Teachers can also manually create classes. User accounts that are included in the roster files cannot be edited using the administrator tools with two exceptions:
      • You can add and edit teacher and administrator roles.
      • You can manually update staff passwords. However, if your roster files include passwords, the file will update the password the next time your roster files are processed.
  • Reporting Administrator – Reporting Administrators can view and export usage and performance data for all of their affiliated organizations. Refer to the Reporting Administrator User Guide for more information.

The following chart outlines key administrator tasks and identifies which administrator type is responsible for each one. All of these tools are easily accessible from a single, centralized location within the administrator tools.

 

Initial Organization Administrator

McGraw Hill identifies an initial Organization Administrator when your district purchases its first PreK-12 digital program. This user will receive an email with their account login and information to help them get started. Their account sits at the district level, which enables them to create additional administrator accounts affiliated with the district or one or more schools.

Refer to the Create McGraw Hill Administrator Accounts article for additional information.

 

Obtain an Administrator Account

If you need an administrator account at the district level, or access to multiple schools, you will need to reach out to your district’s Organization Administrator to have an account created for you or for them to add the appropriate administrator role to your existing account. If you only need administrator access to a specific school, an Organization Administrator assigned to that school can create an account for you or add the appropriate administrator role to your existing account.

If you are unable to locate an Organization Administrator in your district, contact our PreK-12 Technical Support team for further assistance.

 

Log in to Administrator Account

If you're not using Single Sign-On (SSO), visit my.mheducation.com to sign in once you've received your login credentials. Enter your username or email address and your password in the appropriate fields, keeping in mind that your password is case-sensitive. If you’re unsure of your login information, refer to the Recover Your Teacher or Administrator Login Information article.

Once you have successfully logged into your account, if you have dual roles as a teacher and an administrator, you will first land on your teacher profile. Follow the steps in the Access Assigned Roles, View Organizations, and Change Profile Settings article to toggle between your user roles.

 

Organization Administrator Tasks

The following includes a brief explanation of each Organization Administrator task with links to support articles that provide additional information:

 

Manage Users

When Organization Administrators access the administrator tools, the page defaults to the Manage Users page. From here, you can view and export lists of students and staff affiliated with your organization.

The accounts managed by your roster data display a lock icon to the left of the user’s name. However, you can adjust roles for staff accounts, as well as manually update staff passwords. Be aware that if your roster files include passwords, the file will update the password the next time your roster files are processed.

You also have the option to manually create user accounts. You must manage these accounts manually since they are not updated by your roster data. We do recommend that you include all user accounts on your roster data, but we understand there are some situations that warrant manually creating user accounts. Refer to the Manage User Accounts and Create McGraw Hill Administrator Accounts articles to learn more.

 

Adding New Administrators to OneRoster® Files

Now that we have more than one type of administrator account, we apply a default staff role to new users on the OneRoster® data that have the administrator role. Those assigned this default staff role can log in, but they have no permissions until an Organization Administrator adds either the teacher or administrator role to the user’s account. When a user with the staff role logs in, they will see the message, “Additional Account Setup Required" until a role is assigned to them in the system. Refer to the Manage Roles for an Existing User article for steps on adding roles to a user's account.

Your district may want to change the default setting for new administrators added to your roster data. For example, you may want all new administrators to be assigned the Organization Administrator role type. To change this setting, contact the Integration Support team via phone: 855-315-6417, email: integrationsupport@mheducation.com, or live chat accessible through Access Manager.

 

Teacher Accounts for "Non-Teachers"

Sometimes staff, such as principals and curriculum coaches, need access to teacher content. For staff that is not sent in the roster data or was not established when your integration was set up, you can either manually create an account for them, or they can self-register as a teacher with a teacher registration code.

If you need assistance with setting up the appropriate process that your non-teachers will follow to gain access to teacher content, or if you need to determine what process is already established, contact the Integration Support team via phone: 855-315-6417, email: integrationsupport@mheducation.com, or live chat accessible through Access Manager.

 

View Organizations

View a list of all districts and schools affiliated with your purchasing account(s). If the account needs to be adjusted in any way, such as adding or removing schools, please contact the PreK-12 Technical Support team as soon as possible.

See the View Organizations article to learn more about this page in your administrator tools.

 

Manage Class Rosters

Organization Administrators can view lists of classes affiliated with their assigned schools and their respective rosters. Auto-rostered classes will have a lock next to them and are not editable, while manually created classes can be edited through the administrator tools. Classes that are not created through your roster data will need to be updated manually whenever there is a change with the roster.

See the Edit Class Rosters as an Administrator article to learn more.

 

Access Manager

Access Manager enables district-level Organization Administrators to view and manage the district’s roster data that is sent to us through API or SFTP. If you are a district-level Organization Administrator, you can also upload your district’s roster data on Access Manager and manually assign content.

Review the Access Manager Overview and the Manage Content on Access Manager articles to learn more about Access Manager and for steps on assigning content.

 

Manage Products and Licenses

The Manage Products page provides a comprehensive view of all products available to your organization, including their associated master codes. From this page, you can also access resource codes for select programs — such as ALEKS, ALEKS Adventure, and Redbird — wherever applicable. Additionally, the page displays license details for each product, including the number of licenses available and in use, as well as their start and end dates. 

Refer to the Manage Purchased McGraw Hill Products article for more information.

 

Manage the ConnectED Product Library

With the new class creation process available for all programs this year, teachers will no longer have to enter Master Codes to gain access to their Teacher Editions. However, they will still need to redeem a Master Code or select the program from the ConnectED Product Library to gain access to the Student Edition. They will only need to do this for select programs and only if they need to manually create their classes on their teacher accounts.

Granting access to the ConnectED Library is the simplest way to distribute content for those who need to manually add Student Editions to their accounts. If you choose to allow teachers to self-select content from the ConnectED Library, you'll first need to configure access through the Manage Library page in your administrator tools. For more information, see the Manage the ConnectED Product Library article.

If you receive a message on the Manage Library page that it is not activated, you will need to contact the PreK-12 Technical Support team to have the option turned on.

 

Administrator Reports

The Administrator Dashboard report page is available to Organization and Reporting Administrators and includes access to Usage, Standards Performance, and Activity Performance reports. All programs that use McGraw Hill Assess - which includes most Open Learning and select ConnectED programs - will be able to produce reports in the Administrator Dashboard. The Achieve3000 Literacy Growth and Usage Reports, and soon PRoPL reports, are also available within the Administrator Dashboard. 

Refer to the Access and Navigate the Administrator Dashboard article to help guide you through the available reports.

Programs such as ALEKS, Actively Learn, StudySync, Redbird, or those that use eAssessment will not be available in the reports as they do not use McGraw Hill Assess.

Program-specific administrator reports for these programs can be found by selecting the appropriate link below:

 

Manage Assessment Banks

Curriculum Administrators can create, manage, and share assessment banks with teachers across their district for supported learning programs to ensure proper administrator reporting. They have access to the same assessment banks as teachers for each program that uses McGraw Hill Assess, making it easy to customize assessments as needed.

See the Curriculum Administrator District Bank Management Resources and Curriculum Administrator Custom Assessment Resources for more information.

 

My Tools

The My Tools feature allows administrators to create custom links which serve as a launch point to other McGraw Hill programs or third-party content providers. For districts that use ALEKS, Actively Learn, Achieve3000 Literacy, Redbird, and StudySync® ©2021, links to the administrator tools for these programs are automatically configured for you.

Only Organization Administrators can create My Tools links at the organization level; however, once created, these links are accessible to administrators at all levels — Organization, Reporting, and Curriculum — through the My Tools page in their accounts. Visibility of links within My Tools is determined by the Organization Administrator's school affiliations. If an Organization Administrator is affiliated with one or more specific schools, any My Tools links they create will only be visible to administrators at those schools.

Teachers can also create My Tools links at the class level.

For guidance on managing these links, refer to the Using My Tools in the Administrator Tools article for administrator-level management, or the Using My Tools on the McGraw Hill Platform article for teacher-level management.

 

Product-Specific Access

For Wonders products, Curriculum Administrators can create and share District Planners with teachers to ensure uniform lesson planning across classes. For more information, see the Wonders/Maravillas District Planner Manager article.

For districts or schools that use ALEKS and ALEKS Adventure, Organization Administrators can create Master Templates to guarantee that teachers are using the same course structure for their classes. This saves time when adding and editing assignments, setting up resources, and more. For more information on the process, refer to the ALEKS Master Template Resources article.

Administrator abilities to select programs — such as ALEKS, Actively Learn, Achieve3000 Literacy, Redbird, and StudySync® ©2021 — can be accessed through the My Tools page or at the bottom of the administrator tools navigation menu.

 

Next Steps

  • Before you begin your school year, we recommend reviewing the Manage Products page to verify you have enough licenses to meet your expected enrollment for the new school year. If you need to purchase additional licenses, contact your sales representative.
  • Check out the Access Manager Overview page for steps on getting users, classes, and rosters set in time for the new school year.

 

Teacher Resources

There are some situations where a user will need to manually create and roster their classes. For example, teachers may have classes using programs that are not included in the roster data and will need to manually create classes and add students to the class roster. Sometimes staff is not included in the roster data, but they need access to teacher content — an Organization Administrator may manually create a teacher account, or the user can self-register as a teacher. They will then be able to redeem program content on the platform manually.

The following resources should be reviewed by teachers to ensure their classes are available and ready to go for the new school year:

 

Additional Help

Contact the Integration Support team via phone: 855-315-6417, email: integrationsupport@mheducation.com, or live chat available through Access Manager. Find additional administrator help documents as well on the PreK-12 Support Center site.

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